Executive Assistant Recruitment

An Executive Assistant is a very malleable job description, and the best EAs will be capable of performing a wide variety of tasks. The role is generally a step up from a PA position, and focusses more heavily on business duties, than personal. Executive Assistants often have more business experience and are able to help you with strategic decisions as well as the standard duties.

Most EA roles typically include:

• Scheduling and Calendar Management: EAs often handle the executive’s calendar, scheduling meetings, appointments, and conferences, and ensuring that there are no conflicts.
• Travel Arrangements: This includes booking flights, hotels, transportation, and managing itineraries for business trips.
• Communication: EAs often act as a gatekeeper for their executive. They manage their inbox, drafting emails, letters, memos, and other documents. They may also handle phone calls, take messages, and respond to enquiries.
• Meeting Coordination: This involves setting up meetings, preparing agendas, taking minutes, and distributing meeting materials. EAs might also arrange conference rooms and catering.
• Document Management: EAs may organise and maintain files, documents, and records, often in digital systems.
• Expense Management: Tracking and reconciling expenses, processing reimbursements, and maintaining financial records related to the executive’s activities.
• Confidentiality: EAs often deal with sensitive and confidential information, so maintaining discretion and confidentiality is crucial.